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Practice Group Administrator Opportunity

Chiesa Shahinian & Giantomasi (“CSG Law”), a full-service regional law firm based in Roseland, NJ, is looking to hire a Practice Group Administrator (PGA).  The PGA is an exempt position that reports directly to the Director of Legal Support Service and works closely with the Practice Group Leader(s) (PGL) on the initiatives and goals specific to the practice group while maintaining compliance with Firm standards.

This team member will be responsible for a variety of activities including:

Practice Group Management and Administration

  • Assist PGL with the implementation of practice group strategic initiatives and management of daily operations
  • Develop relationships with attorneys, paralegals and non-legal personnel to foster trust and confidence in the function and role
  • Survey associates and counsel weekly for their capacity to handle new assignments
  • Prepare reports on a weekly/monthly basis to review billable time and to ensure that hours are being entered timely
  • Analyze of data in Iridium to associate/counsel capacity responses to ensure equitable distribution of assignments
  • Prepare various reports in Iridium – YTD, YOY, monthly
  • Track associate/counsel matter assignments to ensure associates/counsel gain experience working on different matter types and working with various members
  • Obtain and review monthly status reports from associates/counsels
  • Coordinate logistics for practice group meetings including scheduling, room reservations, technology and catering requirements
  • Organize group events such as group lunches, dinners and other outings and celebrations of important milestones and events
  • Hold monthly and quarterly practice group member meetings to discuss department issues, policies, financial data and firm updates

Attorney Professional Development

  • Assist in the promoting and supporting the firm and practice group mentoring initiatives
  • Stay abreast of performance issues to ensure issues are addressed in a timely manner and that support is made available, as appropriate
  • Liaise with the Human Resources on all aspects of performance evaluations, issues and documentation
  • Participate in annual review process, including attendance and documentation of review meetings
  • Foster participation by associates and counsel with members on CLEs as co-presenters
  • Assist in development by arranging outside “experts” to speak at practice group meetings

Client/Business Development

  • Coordinate meetings with prospective clients
  • Assist with creating/revising presentations
  • Liase with Marketing team on business development, including seminars, entertainment and CLEs and marketing collateral

Other

  • Liaise with PGL and business departments to solve issues and accomplish tasks
  • Assist with a variety of projects as needed

Qualifications

  • Bachelor’s degree or equivalent experience required
  • Two plus years of relevant experience in a law firm or professional services firm environment preferred
  • Self-motivated, takes initiative and demonstrates good judgment
  • Ability to work independently and drive a project from start to finish with timely completion of milestones
  • Ability to spot and escalate issues as needed
  • Ability to prioritize assignments
  • Detail oriented with the ability to produce error free work
  • Ability to build relationships and gain the trust of the attorneys
  • Ability to clearly and effectively communicate with people at all levels within the organization and firm
  • Ability to collaborate effectively across offices, practice areas and departments
  • Ability to manage details and maintain a high level of organization on multiple projects
  • Ability to receive, distill and manage information from numerous sources
  • Ability to analyze financial data
  • Ability to constantly learn new skills as they become necessary
  • Ability to maintain confidential information
  • Committed to providing high quality customer service
  • Polished verbal and written communication skills
  • Flexible, enthusiastic, team player
  • Proficient in Microsoft applications, including Excel, PowerPoint, Word, and Outlook

Business staff members at CSG enjoy a hybrid work model consistent with firm policy with resident office availability in the Roseland, NJ office.

We invite you to learn about our firm at www.csglaw.com. Beyond competitive benefits and a collegial environment, CSG Law is committed to providing a talent experience based upon engagement, collaboration and inclusion.

At CSG Law we are committed to the recruitment, development, and retention of diverse attorneys and staff. The firm’s two programs – the Diversity & Inclusion and Women’s Initiatives – provide opportunities for attorneys and employees to enhance their legal careers through career development, mentoring and networking opportunities both within the firm and throughout the business and legal communities. CSG Law is proud to be an equal opportunity workplace and an affirmative action employer. Women, Minorities and Veterans are encouraged to apply.

About CSG Law

For more than 50 years, Chiesa Shahinian & Giantomasi PC (“CSG Law”), a full-service regional law firm with offices in New Jersey and New York, has assisted a broad spectrum of clients in achieving their objectives by offering a comprehensive array of legal services. Recognized as a Regional Powerhouse by Law360 and the Law Firm of the Year by the New Jersey Law Journal for the firm’s involvement in high profile matters throughout the region, CSG Law attracts private enterprises, governmental entities and individual clients seeking to benefit from practical, value-added counsel – the type of representation that leads to innovative and enduring results.

Respected problem solvers, our more than 185 attorneys play a key role on clients’ advisory teams – providing strategic guidance to individuals and organizations ranging from Fortune 10 corporations to municipalities and family-run businesses. CSG Law is uniquely positioned to maximize results through collaboration among firm members, counsel, associates and staff, each dedicated to sharing years of wisdom, knowledge and judgment to benefit the firm’s collective capabilities and client base. We are proud of our workplace culture which values the contributions of the team above all else, and our employee feedback has earned us a ranking among the Best Places to Work in New Jersey since 2020.